HUD CoC Grantee Resources

Resources for new grantees

• E-snaps Post Selection User Guide - Detailed steps for addressing any issues and conditions placed on your grant during the HUD review process.  
• CoC Program Toolkit - Resources for basic CoC Program compliance for all project types. 
• Environmental Review Guide - Flow chart and forms for completing the correct environmental review documentation for your project.  
• eLOCCS Access Guidlines for Grantees - Guidelines for securing access to the eLOCCS payment system to receive CoC grant funds. 
• Homeless Management Information System (HMIS) Set-up - Guidance for setting up your program or agency in Minnesota's statewide HMIS. 
• Sage online reporting portal
  • Sage Set-up - Video demonstrating how to create an account in Sage for your CoC Program grant 
  • Sage CoC APR Guidebook -  Manual for uploading and completing your HUD APR in Sage 
• Housing Quality Standards (HQS) Inspections -
• Violence Against Women Act (VAWA) protections and responsibilities
  • VAWA Final Rule (2013)
  • VAWA Housing Protections: Implementation within ESG and CoC Programs (recorded presentation) 
  • VAWA Housing Protections: Considerations for ESG and CoC Programs (recorded presentation) 
• PRWORA (Personal Responsibility and Work Opportunity Act of 1996) guides
  • HUD, HHS, and DOJ Joint Letter on Immigrant Access to Housing and Services
  • The Personal Responsibility and Work Opportunity Act of 1996 (PRWORA) and HUD's Homeless Assistance Programs Fact Sheet 

Equal Access

• HUD Final Rule: Equal Access to Housing in HUD Programs Regardless of Sexual Orientation or Gender Identity (2012)
• HUD Final Rule: Equal Access in Accordance With an Individual’s Gender Identity in Community Planning and Development Programs (2016)
• HUD Guidance to Single-Gender Shelters (2016)
• HUD Training Materials
  • Implementing HUD’s Equal Access and Gender Identity Rules (Webinar slides)
  • Implementing HUD’s Equal Access and Gender Identity Rules (Webinar notes/transcript)
• Implementation Resources
  • Equal Access Self-Assessment for Shelters and Projects
  • Equal Access Decision Tree
  • Equal Access Expectations Training Scenarios
  • Notice on Equal Access Rights
  • Guide: Equal Access for Transgender People
  • Definition List (from The Equity Project)

HUD Exchange LGBT Homelessness links https://www.hudexchange.info/homelessness-assistance/resources-for-lgbt-homelessness/

HMIS (Homeless Management Information System)

River Valleys CoC participates in a statewide Homeless Management Information System (HMIS) and shares an HMIS Governing Board with other partners.

• Minnesota’s HMIS Policies and Procedures
• Data Quality Monitoring and Reporting 
• HMIS Data Standards: HMIS Data Dictionary
• HMIS Data Standards Manual - A Guide for HMIS Users CoCs and System Administrators

Access to Educational Services for Homeless Children and Youth

Recipients of CoC Program funds are required to ensure that the educational rights of children and youth experiencing homelessness are promoted and supported, and not infringed in any way. To support grantees to meet program requirements, the CoC has created draft documents for grantees to use in developing their educational plans and creating partnerships with schools and early childhood programs. These documents also support the CoC's Education for Children and Youth Policy. 

• Sample Community Partnership Agreement framework for working with school or early childhood program (editable)
• Template for K-12 education plan (editable)
• Template for Early Childhood education plan (editable)

Performance Standards 

• Section under construction