Coordinated Entry in the River Valleys CoC Region is a collaborative initiative designed to create a more effective and efficient homeless response system. A coordinated entry system is defined as a coordinated process designed to coordinate program participant intake, assessment, and provision of referrals, which covers the entire geographic area. It must be easily accessed by individuals and families seeking housing or services, well-advertised, and include a comprehensive and standardized assessment tool.
Coordinated Entry Toolkit
Policies and Procedures
- River Valleys CoC Coordinated Entry System Policy - Updated November 2020
- Minnesota Statewide Coordinated Entry System Policies and Procedures Framework
Agencies and programs participate in the Coordinated Entry System as access sites, assessors, navigators, and housing providers. All agencies that participate are required to complete and submit a Partner Agreement. Housing/service providers are required to also submit a program eligibility addendum. Assessors are required to complete training on the housing problem solving and CE assessment process.
- Coordinated Entry System Partner Agreement
- Program Eligibility Addendum
- Assessment sites must have trained assessors. Contact Katherine for upcoming training dates.
Participating agencies are required to use approved forms for completing assessments and receiving referrals. The most current version of forms will be posted here.
Procedures & Required Forms for Assessors
- CE Assessor Procedures
- River Valleys CES Participant Notice and Consent for Release of Information
- River Valleys CES Participant Notice and Consent for Release of Information- Spanish
- Minnesota's HMIS Data Privacy Notice
- HMIS ROI for HIPAA Covered Agencies
- HPS and CE Assessments (replaced Step 1/Step 2 on 10/4/21)
Other Resources for Assessors
- Housing Problem Solving (HPS) Guide
- Housing Problem Solving (HPS) Questions
- Housing Stablization Services Guide
- Update Form
Housing Provider Forms
Procedures & Required Forms for Housing Providers
Additional Resources for All CE Providers
- River Valleys CE Access and Assessment Points
- Coordinated Entry Scripts for Providers
- Bi-Weekly CE Provider Calls: Agencies participating in Coordinated Entry are invited to bi-weekly conference calls on Friday at 9:00AM to troubleshoot issues and refine procedures. Contact Katherine Cross for details.
Move Up Voucher Program
What it's about
River Valleys CoC has entered a partnership with two public housing authorities to create a Move Up Voucher Program. The Move Up Voucher Program supports positive exits from permanent supportive housing, rapid re-housing, or transitional housing programs for participants who no longer need intensive or site-based services within a program but whose housing stability would be at risk without rental assistance at exit. It also helps to maximize rental assistance and services resources available in the community by partnering with public housing authorities and best matching people to housing based on their current needs, strengths, and desires.
How it works
The Move Up Voucher Program is available for at least 30 participant households currently in PSH, RRH, or TH programs in the CoC region. Here's how it works:
- ASSESS: To get started, participants and Housing Provider staff meet together to consider the Move Up opportunity. If the participant is interested, they will complete a Move Up Assessment.
- REQUEST: After the assessment, the Housing Provider completes a Move Up Request form and submits it online to the CoC.
- REFER: Each week, CoC staff reviews Move Up Requests received by Wednesday at 11:59:59pm and places them on a prioritized referral list for each Housing Authority by Friday. The priority list for each Housing Authority is set up based on the criteria approved by the Coordinated Entry committee.
- APPLY: Each housing authority will contact participants requesting Move Up Vouchers in the order of the priority list. Participants apply to the Housing Authority program to receive a voucher for either their current housing or a new housing unit. Housing Providers assist participants to gather and provide eligibility information.
- MOVE UP: Participants use the voucher for the housing unit they've selected. They can Move Up in place by a simple change of vouchers or they can Move Up in a new unit
Tools & Guides for Housing Providers
- Move Up Voucher Program Guide - rev 7/9/21
- Step 1: Move Up Assessment
- Step 2: Move Up Voucher Request
- Resources for Step 5:
Current participating housing and rental assistance programs:
- Mankato EDA Emergency Housing Vouchers, Mainstream Vouchers, and others as identified
- Rice County HRA Emergency Housing Vouchers
Other rental assistance administrators and owners of affordable housing may seek partnerships with the CoC to refer households to their property or program. Contact Jennifer for details.
Homeless Response Teams
Homeless Response Teams provide an efficient and complete network of service to participants in need. Additionally, they serve as a resource for:
- Community education about housing and homeless issues
- Advocacy in seeking additional funding resources and services for the homeless population
- Data collection and needs assessments for specific grant opportunities, the Wilder Survey and HUD's Point-in-Time Count
Homeless Response Teams consist of service providers including but not limited to the local Community Action Agency, the county social services, the Housing and Redevelopment Authority, mental health service providers, the Salvation Army, church representatives, shelter representatives, transitional and permanent supportive housing representatives, advocates for victims of domestic violence, Public Health, etc.
For details on your local Homeless Response Team, contact the nearest Community Action Agency.
- Housing Development
- Support Services
- Early Childhood
- Older Adults
- Continuum of Care